Podcast database refreshed daily
A podcast database refreshed daily, and what that changes
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Yes: PodPitch's podcast database is refreshed daily, with every source crawled every 24 hours.
PodPitch scans Apple Podcasts, Spotify, and dozens of other sources each day to capture new shows, new episodes, and contact changes. Dead contacts drop out on their own, so a podcast database refreshed daily keeps PodPitch outreach aimed at live inboxes and current episodes instead of shows that stopped months ago.
How often is the PodPitch podcast database updated?
Every 24 hours. PodPitch describes its refresh as a full crawl of every source on a daily cycle, not a partial sample, and labels its database page"Updated every 24 hours." Public podcast profiles also print the date their data was last updated.
Definition
What a daily refresh means in PodPitch
A daily refresh is a recurring crawl that re-reads each podcast's public listings and contact information once per day and writes the changes back into the database. In PodPitch, that crawl updates titles and descriptions from Apple Podcasts and Spotify, records newly published episodes with their titles, descriptions, and guests, tracks episode count, length, and frequency, and picks up host contact changes.
The refreshed data then flows downstream. Topic classification, listener estimates, match scores, and virality scores are recomputed from the new episodes, so a show that just started covering your subject can rise in your results the next day. Records whose inboxes stop working drop out instead of lingering on your list.
Numbers
Freshness in numbers
- Full crawl cycle across every source
- 24 hr
- Podcasts re-read on that cycle
- 3.85M+
- Month one audience reached in 7 days (Libsyn, 2026)
- 65%
- Time for users to book after sending pitches
- 1 week
The Libsyn figure explains why freshness pays: premium episodes reach 65% of their month one audience within 7 days. A pitch that references that week's episode lands while the host is still promoting it.
Daily refresh compared with unstated cadences
| Tool | Published refresh cadence | Dead contact handling |
|---|---|---|
| PodPitch | Every 24 hours, all sources | Dead contacts drop out automatically |
| Rephonic | Not stated in sources reviewed | Not stated |
| Podseeker | Not stated in sources reviewed | Contacts carry a confidence level |
| Podchaser | Not stated in sources reviewed | Not stated |
| ListenNotes | Not stated in sources reviewed | Not stated |
What a 24 hour crawl captures, step by step
New shows are added.
Podcasts that launched since yesterday enter the index with their title, host, and category.
New episodes are recorded.
Titles, descriptions, and guest details are saved. This is the material each personalized pitch references.
Activity is recalculated.
Episode count, length, and frequency update, so cadence labels like Several times per week or Dormant stay accurate.
Contacts are re-checked.
Host email changes are captured, and records that stop receiving mail drop out.
Scores refresh.
Topics, listener estimates, match scores, and virality scores update from the new data.
Freshness is half the story; the other half is reach. See how podcast contact database size fits with the daily refresh.
Keep reading
- Podcast contact database size, measured and explainedThe pillar page: index size, contacts, and coverage.
- Deliverability checks on every podcast contactWhy fresh records mean fewer bounces.
- The measurable signals behind a podcast match scoreHow refreshed episodes feed the match score.
Common questions
- Is the PodPitch podcast database refreshed daily?
- Yes. PodPitch updates its podcast database every 24 hours. It crawls Apple Podcasts, Spotify, and dozens of other sources daily to capture new shows, new episodes, and contact changes, so outreach is not aimed at dead ends. Dead contacts drop out on their own, and fresh episode data feeds the personalization in each pitch.
- Why does a daily refresh matter for podcast outreach?
- Podcast data goes stale fast: hosts change emails, shows go quiet, and new ones launch every day. A pitch that references last month's episode reads as generic. Libsyn reports that premium episodes reach 65% of their month one audience within 7 days of release in 2026, so the newest episode is the one a host cares about most.
- What changes in a daily refresh?
- Each 24 hour crawl captures new podcasts, newly published episodes with titles, descriptions, and guest details, changes to host contact information, and updates to episode count, length, and frequency. Those updates flow into listener estimates, topic classification, match scores, and virality scores, so rankings shift as shows grow, slow down, or go quiet.
- How can I tell if a podcast is still active?
- Check the date of the latest episode and the publishing frequency. PodPitch tracks episode count, length, and frequency in real time and labels cadence on its public profiles, for example Several times per week or Dormant. A show with no new episode in months is a weak pitch target even if its contact email still works.
- Does a daily refresh reduce bounced emails?
- That is its purpose. When hosts change addresses or shows shut down, a daily refresh lets stale records drop out before you send. PodPitch says every record carries a deliverability checked email and that dead contacts leave the database on their own. Fewer bounces also protect your sender reputation, which keeps later pitches out of spam folders.
- How often do other podcast databases update?
- It varies, and many vendors do not publish a cadence. The sources reviewed for this site stated a daily refresh for PodPitch and no refresh interval for Rephonic, ListenNotes, Podchaser, or Podseeker. Before buying any database, ask how often contacts are re-verified and how quickly dormant shows are removed, then test with a small send.
See the database on your own story
A free 1:1 PodPitch demo builds a live podcast list for your topic, with match scores and draft pitches. Questions about the figures on this page can go to the contact address.